Hillsborough, NJ 08844

COVID-19 Pool Operation Prevention Plan (CPOPP)

Where Hillsborough Families Come to Play Together!

Updated 7/8/2020 10:26pm


Staffing and Pool Facility Operations

  • The Pool Manager and/or “Acting Pool Manager”: shall be considered the ambassador of COVID-19 Guidelines and Procedures on the day-to-day operations. Said person shall monitor and encourage social distancing of bathers on the pool deck.
  • COVID Contact Person(s): The Certified Pool Operator/ NJ Pool Director shall serve as the COVID19 contact person and as such, contact information will be posted throughout the club. If the CPO/Pool Director is unavailable for any reason the VP of Administration Committee shall serve as the next point of contact. If you need to report an incident or get a hold of one of our COVID19 Contact Team Members please email covid19@roycefield.org.
  • Personal Protective Equipment (PPE) acquisition and distribution:
    • Acquisition: PPE shall be acquired from various sources including but not limited to Village Office Supply, Amazon, Costco, Sam’s Club, Staples, and Shoprite. A new order shall be placed when 50% of PPE Supplies have been depleted.
    • Distribution: PPE shall be distributed via the main office at the club facility. An employee MUST wash their hands with anti-bacterial soap prior to retrieving PPE material. An employee may ONLY retrieve PPE materials for themselves.
  • COVID19 awareness training and risk reduction strategies for personnel
    • Training materials will be uploaded to our Employee Management System (Humanity), and must be completed and submitted once a week, or more depending on additional guidelines and instructions from local and/or state health officials.
  • Police Notification Policy:
    • The Police Notification Policy shall be visually displayed in the club office at the facility.
    • Patrons shall be given 1 warning for non-compliance. If non-compliance involves touching surfaces, the area shall be closed and properly disinfected.
    • If patrons are in non-compliance for the same violation, the Hillsborough Township Police Department shall be notified promptly and all instructions given by HTPD shall be followed.
    • If any non-compliance involves personal contact between patrons in an intentional instance such as coughing, sneezing, transmission of fluids or any other means of bodily contact that is unwarranted by a member, guest, or non-member (trespasser) the Hillsborough Township Police Department shall be notified immediately and NO warning shall be given to the patrons involved.
  • Staff Screening Procedures:
    Persons that have a fever of 100.4º or above or other signs of COVID-19 illness will NOT be admitted to the facility and a replacement guard will be called to replace the ill employee. Staff members shall constantly be on alert for signs of illness and shall stay home when they are sick. (It is recommended that each staff member should NOT participate in physical activity at least 30 minutes prior to entering the club to avoid false temperature readings).
    • Screening for fever or signs of COVID-19 illness shall take place outside of the office in the grassy area. Staff members are encouraged not to touch anything at the facility until their screen procedure has been completed when they arrive.

Admittance and Access to the Facility

  • Efforts to avoid congregation at entry and exit points to the bathing area shall include but not be limited to Demarcations, and spray-painted markers on the ground no less than 6ft apart.
  • Signage shall be hung outside of the main gate alerting patrons. Verbiage shall include “Please be on alert for signs of illness and to stay home when you experience symptoms of COVID-19 or are otherwise sick.”
  • Cash-less options will be available both at the facility and prior to arriving to the facility. This shall include credit card payments via patrons personal mobile phones through our secure website https://roycefield.org, PayPal, Venmo, and any other contact-less payment options we can provide.
  • Non-Discriminatory capacity restrictions:
    • Capacity shall be reduced to 50% of the maximum capacity for the facility and grounds
    • Attendees MUST always maintain 6ft. of social distance (excluding direct family members).
    • Main Pool Bather-Load Capacity: 4,750sq.ft. * 50% Capacity (28sq.ft. per person) = 169 patrons
    • Facility Capacity = 15,258sq.ft. inside fence * 50% capacity (28sq.ft. per person = 543 patrons
    • Baby Pool Bather-Load Capacity: 625sq.ft. * 50% capacity = 22 (we will be enforcing a Bather-Load of no more than 15 patrons for extra safety).
  • A sign in sheet shall be maintained for all staff and patrons to facilitate potential contact tracing efforts
    • Staff Members sign-in/sign-out will be maintained via our Employee Management System (Humanity)
    • Patrons MUST sign-in at the front gate, and the time they arrived MUST be recorded.
  • Capacity Thresholds (RSC Board of Trustees reserves the right to modify this section if it is determined timing is deemed unreasonable): In the event RSC reaches our designated maximum capacities, the following procedures will apply.
    • A member shall have access to the facility for no less than 1.5 hours upon arrival AND entrance to the facility.
    • If RSC reaches maximum capacity a waitlist with arrival timestamp shall be started.
      • Members who have gained entrance to the facility and have been at the pool for more than 1.5 hours shall be asked to leave in timestamp chronological order.
      • Upon their departure, members from the entry waitlist shall be permitted to enter in timestamp chronological order until the pool reaches maximum capacity.

Infection Control Strategies

  • Patrons who require first aid should report to the main office and/or transported to the main office depending on the type of care needed.
  • A Patron’s temperature will be taken as part of the Accident Report and will be recorded on the Accident Report form.
  • When possible, staff shall administer first aid outside of the office in an upright chair. or a lounge chair depending on the injury.
    • When outside is not an option, patrons shall receive first aid in the office with one of the designated first aid chairs.
    • Lounge Charis and Upright Chairs shall be cleaned after each use and shall be designated for first aid purposes ONLY.
  • Chairs and other reusable first aid equipment shall be cleaned with proper sanitizing solutions in compliance with the CDC hard surface approved cleaners.
  • When possible, lifeguards will ask the parent and/or guardian to administer first aid to their child under the lifeguard’s supervision. In cases where first aid requires advanced medical attention, the lifeguard will perform the first aid.
  • The medical area will be outside the office so long as it is safe to perform first aid outside.
  • Management at all levels including but not limited to Pool Manager, Certified Pool Operator, and Board of Trustees shall cooperate with LHA staff in any communicable disease investigation and follow current Communicable Disease Service guidance for illness reporting https://www.nj.gov/health/cd
  • Patrons that are showing signs and symptoms of COVID-19 consistent with CDC guidance shall be treated in the following manner:
    • If the patron is on land, they shall remain where they are so long as there is no additional threat to life i.e. Electrical Storm, etc. ALL other patrons shall move a minimum of 20 feet away from the patron. The Manager on Duty shall call 911 and seek further instructions from dispatch.
      • If staff are asked to prepare the patient for transport, i.e. transfer from a backboard, wheel chair, or other type of device, transport personnel should wear all recommended PPE (gloves, a gown, a facemask, and eye protection [i.e. goggles or disposable face shield that covers the front and side of the face.]
      • If possible the patron shall also where a face mask.
      • EMS personnel shall follow all guidelines in accordance with CDC.
    • If the patron is in the water, staff shall work as quickly as possible to remove the victim from the water. As soon as the patient is on land, proper PPE measures for “land” (above) shall be followed.
  • Cleaning and Disinfection Procedures for an area with confirmed COVID19 symptoms
    • Close off the area where the sick person was until after cleaning and disinfection is complete.
    • Wait more than 24 hours before cleaning and disinfecting these areas. Ensure safe and correct use of EPA-approved List N disinfectants, including storing products securely away from children.
  • Cleaning and Disinfection Procedures for high traffic areas:
    • Sanitizer Stations:
      • Soap/Hand sanitizer/ Sanitizer Wipe Stations shall be setup throughout the facility:
        • Both Front and Back Picnic areas shall always have sanitizer available
        • Men’s and Women’s Bathrooms shall always have Hand soap available at sinks.
        • Front Gate shall always have hand sanitizer / sanitizer wipes available.
    • Frequent sanitation of high traffic areas shall include at minimum, the following protocols:
      • Routine cleaning and disinfecting of frequently touched surfaces shall occur every 2 hours the facility is in operation. This includes but is not limited to
        • Lifeguard Stands
        • Bathroom Faucets, Toilets, Receptacle Lids, etc.
        • Ladder Handrails (not in the water)
        • Pool Step Railings
        • Lifesaving Rescue Tubes
        • Front Gate Check-In area
        • First Aid Station
        • Office frequently used surfaces
        • Pump House Chemical Controllers
        • Picnic Tables
        • Lounge and Upright Chairs (if available to members)
        • Slide handrails (if available to members)
    • Sharing club furniture and equipment provided to patrons for use by the pool facility, including but not limited to lounge chairs, umbrellas, and other equipment, except among immediate family members, caretakers, household members, or romantic partners shall be prohibited.
    • Patrons may use their own goggles, snorkels, fins, kickboards, pool noodles, and toys.
      • Patrons may NOT share their personal equipment except among immediate family members, caretakers, household members, or romantic partners.
      • Patrons may NOT offer their equipment to other patrons while at the pool facility.
  • The club is not responsible for personal property / belongings
    • Any items left behind and found by an RSC staff member will be thrown away each night
      • EXCEPTIONS: If any of the following items are found, they will be sanitized with a CDC approved cleaner and kept in the office.
        • Personally Identifiable Information such as a State ID, Drivers License, Passport, Credit Card, etc.
        • Prescription Eyeglasses /Sunglasses
        • Cell Phones and other electronic devices

Restrooms and Shower Access

  • Face coverings are REQUIRED within restrooms
  • Foot coverings are required within restrooms, shower areas, and locker rooms.
  • Showering will not be permitted at this time. In the event showering facilities can be offered, it is recommended patrons cover the handle to the shower with their own Ziploc bag to avoid contact with the handle. After showering has been completed patrons shall immediately dispose the Ziploc bag into the proper bathroom receptacles.
  • Occupancy in restrooms shall be limited. There shall be no more than 3 patrons in each restroom at any given time. Patrons MUST maintain 6 ft. social distancing except immediate family members, caretakers, or household members.
  • Patrons need to shower before they arrive to the facility.

Face Masks, Gloves, and Social Distancing Strategies

  • Face Masks and Gloves
    Staff and patrons are REQUIRED to wear a cloth face covering while not in the pool when social distancing of 6 feet cannot be maintained, unless doing so would inhibit the individual’s health.
    • Face coverings are REQUIRED within restrooms
    • Cloth face coverings should NOT be put on children under age two because of the danger of suffocation.
    • Face coverings should NOT be allowed in the water due to the increased risk of drowning.
    • Lifeguards should NOT wear a face covering while on duty actively lifeguarding. It is REQUIRED that lifeguards wear a face covering when they are not on lifeguard surveillance and cannot maintain social distancing of 6 feet.

Proper and frequent hand washing is required by staff. Gloves should be worn when handling or serving food to patrons.

RSC will supply staff with cloth face coverings and gloves, in addition to basic PPE’s for isolation in the health area. It is recommended that staff bring their own face covering when possible.

  • Social Distancing
    It is always important that social distancing be maintained.
    • It is encouraged that patrons maintain 6 feet social distancing while in the water, unless the patron needs assistance in order to swim or if the other patrons within 6 feet are immediate family members, caretakers, household members, or romantic partners;
    • It is encouraged that all patrons maintain 6 feet of social distancing on the pool deck, except immediate family members, caretakers, household members, or romantic partners;
    • Umbrellas shall remain in their designated areas to encourage social distancing
    • Crowd flow control shall be maintained using visible markings, postings, or signage where applicable.
    • Demarcations and signs will be posted stating “Six feet of spacing required at all times.”

Communication Plan

  • At minimum RSC will send a weekly email to all members enforcing the COVID19 guidelines. The email will include at minimum: restrictions, expectations, and emphasizing the importance of social distancing and hygiene.
  • Visible signage will be maintained throughout the course of the season. All Aquatics Plans and COVID19 requirements will be published to our website.
  • Staff, patrons, and swimmers are encouraged to self-report if they have symptoms of COVID-19, a positive test for COVID-19, or were exposed to someone with COVID-19 within the last 14 days.
  • RSC shall notify the LHA of any COVID-19 cases.
  • RSC shall attempt to notify staff, patrons, and swimmers (as feasible) of potential COVID-19 exposures while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA).
  • RSC will notify staff, patrons, and swimmers in the event of a pool closure.
  • RSC will maintain signage indicating:
    • Face coverings are strongly encouraged
    • Face coverings should NOT be worn in the water (increases risk of drowning)
    • Hands should be wash frequently with soap and water
    • Hand sanitizer that is at least 60% alcohol should be used if soap and water are not available.
    • Do not touch your face (especially eyes, nose, or mouth) with unwashed hands
    • Stay home if you are sick
    • Practice social distancing and avoid large gatherings

Food Services

  • At this time RSC will not be providing food services to patrons. If there becomes a time where food service is feasible, RSC will submit an updated plan to the LHA for approval.

Emergency Evacuation Procedure

  • Patrons shall remain calm and move in an organized fashion towards the exits of the facility (back and front gate).
  • Staff members will help guide patrons outside the gate.
    • The club shall be evacuated in the following fashion
      • Patrons closest to the exit shall exit first. Maintaining 6 ft. social distancing excluding those among immediate family, caretakers, household members, and romantic partners.